Even the most carefully planned events can throw a curveball or two. Schedules shift, moderators get pulled into other commitments, and sometimes, a key role opens up right before showtime. But when everyone works together, and relationships run deep, what starts as a scramble can turn into one of the most rewarding parts of the experience.
In the days leading up to a two-day entrepreneurship workshop for professionals in the science and technology sector, the client learned that their day-two moderator had to withdraw unexpectedly. With the program just around the corner, they needed a quick solution to keep the schedule — and the conversation — running smoothly.
That’s where collaboration and strong relationships came into play. Our team immediately reached out across our network to explore potential fits, drawing on the trust we’ve built with speakers and thought leaders over time. In this case, one of the event’s featured speakers personally helped identify several strong alternatives, offering introductions that opened new possibilities within hours. The client was then able to secure an excellent replacement who complemented the existing lineup perfectly.
It was also a testament to the adaptability of the client’s event team, who responded to the change with professionalism and composure. Their flexibility and clear communication made it easy to collaborate and find a solution together. We’re honored to partner with such dedicated planners — the kind who turn unexpected challenges into success stories. Ready to make AAE part of your team? Contact us today.
